Data Management Solutions
for your PM & EHR.
Solving many challenges as practices migrate or consolidate systems.
Practices
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Ambulatory Clinics
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HIE Networks
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Hospitals & Health Systems
We are data migration experts. Our team has extensive experience with extracting and converting data between the leading EHR and PM systems on the market. Over time, through innovation, rigorous quality control and automation, we have perfected our processes to ensure the safe and accurate transfer of data. If you are shifting to a new EHR, let us perform a high-quality conversion that will shorten your timeline, reduce conversion costs and quickly bring your new system online.
The Keena Migration Guide
Read our four part mini-series focused on the art of migrating from one EHR to another. Learn about common pitfalls, data planning, and our recommended solutions for a successful migration.
An End-To-End Data Management Solution
Solving many challenges as practices migrate or consolidate systems.
Master Patient Index
Eliminate duplicate patient records across all EHR & PM Systems.
Data Migration Services
Convert and migrate EHR and PM data into your new system.
Archival Records
Archive and access legacy patient clinical and financial records.
Records Release
Quick and easy output and release of patient records.
550
Large and small data extraction and conversion projects.
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40+
Assisted health organizations with EHR conversions, including those using Epic EHR.
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75
Leading EHR and PM Vendors Converted to Data
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300M
Combined Healthcare Charts Converted
A Sample of the Systems We Work With
Abraxas
Advanced Data Systems
Allscripts Practice Management
Allscripts Professional EHR
Altera TouchWorks
Amazing Charts
Athena
Care360
CareGiver
Cerner
Chart Logic
ChartWare
CureMD
eClinicalWorks (eCW)
eMD’s
EPIC
Greenway Intergy
Greenway Prime Suite
Health McKesson
Medent
MediNotes
MedPlexus
Meditech
Meridian
MicroMD
Mosaiq
Mysis EHR
Mysis Vision
NextGen
Paragon
PenChart
Practice Partners
Practice Studio
SOAP Notes
SRS
STI ChartMaker
Archival Solutions
It may not be practical or possible to convert all the relevant clinical and financial data from your old systems to your new. Yet it’s crucial for patient care, collections and legal reasons that you “leave no data behind.” KeenaArchive provides access to archived clinical and financial data from legacy systems, subject to compatibility and integration considerations. There’s no need to keep your legacy EHR or PM systems running, along with the maintenance and licensing headaches that go along with that. KeenaArchive can be configured to operate as a module inside most leading EHR and PM systems, subject to compatibility and integration considerations, avoiding the need for clinicians and back office staff to log into multiple systems to see historic patient information.
Conversion & Archival Insights
FAQs
An EMR is the digital version of a patient’s chart and contains the medical and treatment history of the patient within a practice. It is primarily used by providers for diagnosis and treatment. EMR’s are designed to be used within a single practice or clinic and not designed to share information outside the practice.
An EHR is a more comprehensive system that contains patient information from multiple doctors and is a more longitudinal view of a patient’s care. EHR’s are designed to share information with other healthcare organizations and providers, like other clinics, laboratories, imaging facilities, pharmacies, and specialists.
EHR data migration involves transferring data from one system to another, while data conversion focuses on transforming data into a compatible format for the new system. Migrating EHR data requires comprehensive planning, including extracting data from the legacy system, transforming it, and loading it into the new platform. Data conversion, a critical part of migration that involves changing the structure, format to ensure compatibility with the new EHR system. Successful data migration and conversion projects are essential for maintaining data integrity and seamless transitions between healthcare IT systems.
Transferring data from one Electronic Health Record (EHR) system to another is complex and requires meticulous planning to make sure the data remains complete, accurate and secure. The process usually involves multiple steps, including a preparation phase, mapping, conversion and validation of the data within the new EHR. It is often advised to consult with healthcare data experts who specialize in data migration to ensure the transition goes smoothly.
EHR Conversion is the process of moving patient and health data from one EHR system to another or from paper records into an EHR system. This process involves more than just transferring data elements, it also includes transforming the data into a usable format for the new system, ensuring that all important information is accurately and securely carried over into the new system. The primary aim is to enhance clinical operations, improve patient care and meet evolving regulatory requirements.
Best practices for healthcare data conversion projects include ensuring data integrity and accuracy by thoroughly mapping and validating data before conversion. It’s essential to use secure, HIPAA-compliant tools to protect sensitive patient information during the process. Testing converted data in the target system, performing quality checks, and working with experienced vendors are crucial to minimize errors and downtime. Proper documentation and staff training ensure a smooth transition and ongoing data management efficiency.
Best of KLAS
In recognition of our achievements Keena was ranked among the top-scoring vendors for Technical and Conversion Services in the 2024 Best in KLAS Awards: Software & Services Report.