EHR Conversion Services
Personalized EHR Optimization That Works for You
Ensure Continuity of Care with Seamless EHR Data Conversion
Keena is an industry leader in performing thorough and efficient data conversions. We partner closely with key stakeholders to make sure your EHR conversion and data migration project is a success, so your team can focus on maintaining continuity of care and minimizing disruption.
Our Accurate, Efficient Data Conversion Process
With hundreds of conversions completed across nearly every EHR platform, we guarantee the best results for your new EHR and your practice with the following time-tested approach:
- Convert, migrate, and provide easy access to current and archived patient information
- Leverage advanced technology
- Maintain strong relationship with leading EHR/PM vendors
- Utilize our extensive conversion library to support faster system go-live timelines
- Ensure accuracy and control costs
Optimize the Value of Your New System
As healthcare organizations migrate, consolidate, or replace systems, Keena delivers an end-to-end data management solution that strategically supports short-term transitions and long-term access.
Enterprise Master Patient Index
Eliminate duplicate patient records and maintain consistent demographics across EHR and PM systems.
Data Migration Services
Convert and migrate EHR and PM data into your new system.
Archival Records
Archive and access historical patient records without maintaining legacy systems.
Records Release
Enable fast, compliant access to patient records for care, audits, and disclosures.
Conversion Best Practices
Convert What You Need, Archive the Rest
KeenaArchive integrates seamlessly with existing workflows, so staff can use a single sign-on to search, filter, organize, and interact with all of your archived clinical and financial information. This innovative archival solution will immediately improve your practices workflow, saving time and cost. Think of it as a mini EHR or PM for archived data without the complexity of legacy systems.
Ensure Clean Patient Data Before Conversion
Our Enterprise Master Patient Index (eMPI) software eliminates duplicate patient records and maintains consistent data across systems, identifying issues such as name variations, formatting inconsistencies, missing information, and more. Our goal is to deliver a clean, connected dataset that supports conversion efficiency, ensures reliable reporting, and prioritizes safer patient care from day one.
Conversion Decisions & Outcomes
| Decision | Outcome |
|---|---|
| Limit Conversion Scope | Lower conversion cost and timeline. Reduced project risk and complexity. Archived legacy data remains searchable via SSO. Lightweight EHR-like access without maintaining legacy systems. |
| Fix Patient Record Issues First | Duplicate patient records resolved pre-migration.c Accurate and unified patient histories. Fewer errors and reconciliation efforts after go-live. |
| Standardize Patient Data Pre-Migration | Clean, validated demographic data. Smoother system loading and workflows. Reliable reporting from day one. Improved patient safety. |
550+
Data Extraction and Conversion Projects
/
75+
Leading EHR and PM Platforms Converted
/
300M+
Combined Healthcare Charts Converted
A Sample of the Systems We Work With
In addition to the systems listed below, we support numerous EHR, PM, and legacy platforms as part of our conversion services. We support many additional EHR, PM, and legacy platforms as a part of our conversion services.
Abraxas
Advanced Data Systems
Altera TouchWorks
Amazing Charts
Athena
Care360
CareGiver
Cerner
Chart Logic
ChartWare
CureMD
eClinicalWorks (eCW)
eMD’s
Epic
Greenway Intergy
Greenway Prime Suite
Health McKesson
Medent
MediNotes
MedPlexus
Meditech
Meridian
MicroMD
Mosaiq
Mysis EHR
Mysis Vision
NextGen
Paragon
PenChart
Practice Partners
Practice Studio
SOAP Notes
SRS
STI ChartMaker
Veradigm Practice Management
Veradigm Professional EHR
Ready for a Seamless EHR Conversion?
Partner with Keena to migrate your data accurately, eliminate duplicates, and maintain continuity of care without disruption. Schedule a conversion and archival discovery call via Calendly to get started.
FAQs
An EMR is the digital version of a patient’s chart and contains the medical and treatment history of the patient within a practice. It is primarily used by providers for diagnosis and treatment. EMR’s are designed to be used within a single practice or clinic and not designed to share information outside the practice.
An EHR is a more comprehensive system that contains patient information from multiple doctors and is a more longitudinal view of a patient’s care. EHR’s are designed to share information with other healthcare organizations and providers, like other clinics, laboratories, imaging facilities, pharmacies, and specialists.
EHR data migration involves transferring data from one system to another, while data conversion focuses on transforming data into a compatible format for the new system. Migrating EHR data requires comprehensive planning, including extracting data from the legacy system, transforming it, and loading it into the new platform. Data conversion, a critical part of migration that involves changing the structure, format to ensure compatibility with the new EHR system. Successful data migration and conversion projects are essential for maintaining data integrity and seamless transitions between healthcare IT systems.
Transferring data from one Electronic Health Record (EHR) system to another is complex and requires meticulous planning to make sure the data remains complete, accurate and secure. The process usually involves multiple steps, including a preparation phase, mapping, conversion and validation of the data within the new EHR. It is often advised to consult with healthcare data experts who specialize in data migration to ensure the transition goes smoothly.
EHR Conversion is the process of moving patient and health data from one EHR system to another or from paper records into an EHR system. This process involves more than just transferring data elements, it also includes transforming the data into a usable format for the new system, ensuring that all important information is accurately and securely carried over into the new system. The primary aim is to enhance clinical operations, improve patient care and meet evolving regulatory requirements.
Best practices for healthcare data conversion projects include ensuring data integrity and accuracy by thoroughly mapping and validating data before conversion. It’s essential to use secure, HIPAA-compliant tools to protect sensitive patient information during the process. Testing converted data in the target system, performing quality checks, and working with experienced vendors are crucial to minimize errors and downtime. Proper documentation and staff training ensure a smooth transition and ongoing data management efficiency.
Not necessarily. And most likely not at all. Most organizations choose to migrate only recent, active patient data (typically 2-5 years) to keep their new system fast and uncluttered. Older records can be stored in KeenaArchive for compliance and access when needed. We help you determine the right strategy based on your specialty, patient population and regulatory requirements.
Conversion & Archival Insights
2024 Top Scoring Vendor Best in KLAS for Technical Services
In recognition of our achievements, Keena was ranked among the top-scoring vendors for Technical and Conversion Services in the 2024 Best in KLAS Awards: Software & Services Report.
