Comprehensive Archiving Made Simple, Scalable and Secure
Seamless data conversion and tiered archival solutions built for healthcare.
Migration Without Data Loss. Archiving Without Compromise.
Your systems may change, but your data shouldn’t disappear. KeenaArchive is your full-service partner in healthcare data retention. We ensure you retain essential records through EHR conversion and tiered archiving, designed to simplify transitions and support long-term compliance.
Reduces Cost and Risk
KeenaArchive lowers infrastructure costs and mitigates risk by eliminating the need to maintain aging systems.
Provides Care and Financial Continuity
Archived records are preserved in standardized formats, making it easy and accessible for different providers and financial analysts to access data.
Supports Strategic Growth
Whether you’re managing a simple offboarding task or integrating with a new practice, KeenaArchive offers three product tiers that can later be upgraded.
550
Data Extraction and Conversion Projects
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SOC 2
KeenaArchive is hosted in a SOC 2 Certified environment
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75
Leading EHR and PM Vendors Converted to Date
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866M
Combined Healthcare Charts Converted
See KeenaArchive in Action
Get a quick overview of how KeenaArchive helps healthcare organizations securely preserve legacy data, simplify EHR transitions, and maintain long-term access to clinical and financial records.
KeenaArchive Tiers
Best For
Provider organizations needing access to granular historical clinical and financial records.
Key Features
- Provides full discrete data archival, preserving both clinical and financial records in a secure, searchable format
- Supports longitudinal record access, audit readiness, and seamless transition of complex datasets across systems
- Access to structured data for clinical review, reporting, and compliance
- Includes financial and billing history alongside clinical data
- Compatible with most EHR/PM systems for complex legacy migrations
Use Cases
- Enterprise-Level Data Conversions, EHR/PM Migration, and M+As: Ensures a smooth transition with minimal downtime, preserving access to full discrete data for both clinical and financial records throughout the migration process.
- Archiving Legacy Databases: Eliminates the need to maintain legacy software and infrastructure, while preserving secure and complaint access to the data that matters.
- Data Cleanup: Identify, extract, and remove redundant or corrupted data—to maintain a clean, high-integrity dataset.
Best For
Organizations with moderate retention needs and/or budget constraints.
Key Features
- Flexible archival solution without the expense of discrete data conversion
- Manual document upload, release of records and auditing functions
- Static CCDAs supplement extracted documents for clinical reference
- Upgradeable path to full discrete data archival if needs evolve
Use Cases
- Data Conversions, EHR/PM Migration, and M+As: Ensures a smooth transition with minimal downtime, preserving both clinical and financial records. Includes a CCDA file in lieu of capturing complex, discreet clinical data.
- Archiving Legacy Databases: Eliminates the need to maintain legacy software and infrastructure, while preserving secure and compliant access to the data that matters.
Best For
Practices that require only basic file view, copy, transfer, and storage needs.
Key Features
- No frills front-end file extraction and viewer
- Minimal technical set up or support needed
- Extracts all documents and scanned images from the source EHR system
- Converts extracted files into standardized PDF format for easy viewing, sharing, and storing
Use Cases
- Physician Offboarding: Enables a smooth and compliant handoff of their patient records to their new organization. Provides a complete record set for each patient.
- Non-Clinical Documents: Extracts, converts, and archives supporting documents such as HR forms, credentialling forms, and admin files that don’t require structured data.
- Archiving Legacy Databases: Eliminates the need to maintain legacy software and infrastructure, while preserving secure and compliant access to the data that matters.
Shrink Your Cyber Risk
Learn how retiring legacy EHRs and reducing over-retained data can help healthcare organizations lower cybersecurity exposure and long-term operational costs.
KeenaArchive Recognized in KLAS Research’s 2026 Data Archiving Report
KeenaArchive is recognized in KLAS Research’s 2026 Data Archiving Report, which highlights the growing role of data archiving in enabling analytics, interoperability, and AI across healthcare organizations.
Compare KeenaArchive Features by Tier
Choose the archival solution that best fits your organization’s clinical, financial, and compliance requirements.
| Feature/Access | EasyView | Foundation | Perform |
|---|---|---|---|
| Searchable by Patient Demographics | ✓ Included | ✓ Included | ✓ Included |
| Document Viewer | ✓ Included | ✓ Included | ✓ Included |
| Release of Records | ✓ Included | ✓ Included | |
| Admin and Configuration Capabilities | ✓ Included | ✓ Included | |
| Advanced Search | ✓ Included | ✓ Included | |
| Audit Capabilities | ✓ Included | ✓ Included | |
| Data Retention/Purge | ✓ Included | ✓ Included | |
| Document Upload | ✓ Included | ✓ Included | |
| Encounter Data | ✓ Included | ✓ Included | |
| Transactional Financial Data | ✓ Included | ✓ Included | |
| Human Readable CCDA/PDF | ✓ Included | ✓ Included | |
| Discrete Clinical Data (PAMI, results, vitals, etc.) | ✓ Included | ||
| Research, Analytics, and Reporting | ✓ Included | ||
| Financial Continuity and A/R Run-down | ✓ Included | ||
| SSO and ADT | ✓ Included |
Testimonials
What Our Customers Are Saying About Us
“When I logged into the KeenaArchive application for the first time since the event and was able to see the detailed notes and clinical information – it brought tears to my eyes.
Knowing what the organization and providers had gone through for the past few weeks thinking that they may never see that historic data again, I was so thankful to have worked with a partner like Keena to help quickly manage our cyber crisis.”
Christine Strade, Chief Executive Officer
Olean Medical Group, LLP
“We so much appreciate Keena Healthcare and their involvement in the conversion and archive of our HR and PM system platforms. This project was intimidating because we were changing so many things at once, but with their assistance the process went smoothly, and we were able to be up and running on the new system very quickly with great visibility into our old records in KeenaArchive. Our clinics were quickly operational with minimal disruption to patient care and very easy access to mission-critical clinical and financial patient data”
Phil Stover, Chief Executive Officer
Mission Cancer + Bloodms
Let’s Build Your Archive Strategy
Looking at retiring a system, migrating to a new platform, or planning for a merger or acquisition? Talk to us about your data archiving needs.
FAQs
Keena Archive helps organizations reduce or eliminate ongoing costs, including server expenses, licensing fees, support contracts, and infrastructure maintenance. By securely archiving historical patient data in an accessible platform, organizations can retire aging applications while still maintaining access to important records.
Keena Archive utilizes secure authentication, role-based access controls, audit tracking, and encrypted data management practices. These safeguards help organizations protect sensitive patient information while maintaining regulatory compliance.
Yes. Keena Archive allows healthcare organizations to securely retain and access historical patient information even after a legacy EHR or Practice Management system has been decommissioned. This helps ensure long-term accessibility for audits, legal requests, continuity of care, and operational needs.
Keena Archive supports a wide variety of legacy healthcare applications, including EHRs, Practice Management systems, document management platforms, and discontinued healthcare software. The platform is designed to centralize historical patient information from multiple systems into a single archive solution.
Retention requirements vary based on state regulations, organizational policies, and specialty-specific guidelines. Keena Archive helps organizations securely maintain historical patient data for required retention periods while ensuring continued accessibility when needed.
Yes. Archived patient records can be quickly and securely retrieved to support audits, legal inquiries, compliance reviews, insurance requests, and other operational or regulatory needs.
Partnering with an experienced healthcare archiving and conversion team helps organizations reduce project risk, improve data accessibility, streamline legacy system retirement, and maintain compliance with healthcare regulations. Outsourcing also provides access to specialized expertise, proven project methodologies, and dedicated resources that help accelerate project timelines and improve overall success.
Best practices include identifying long-term retention requirements, validating historical data before archival, establishing secure user access policies, planning for legacy system retirement, and ensuring end users can easily search and retrieve archived records. Organizations should also evaluate compliance requirements, disaster recovery strategies, and long-term storage needs to support ongoing operational success.
Partnering with an experienced healthcare archiving and conversion team helps organizations reduce project risk, improve data accessibility, streamline legacy system retirement, and maintain compliance with healthcare regulations. Outsourcing also provides access to specialized expertise, proven project methodologies, and dedicated resources that help accelerate project timelines and improve overall success.
The Keena Migration Guide
Read our guide focused on the art of migrating from one EHR to another. Learn about common pitfalls, data planning, and our recommended solutions for a successful migration.
Best of KLAS
In recognition of our achievements Keena was ranked among the top-scoring vendors for Technical and Conversion Services in the 2024 Best in KLAS Awards: Software & Services Report.