Intelligent Document Management for Healthcare
Streamline your healthcare document management with InteleFiler, Keena’s innovative healthcare document management solution.
Designed to automate and simplify the filing, indexing, and importing of faxes and documents into your EHR system, InteleFiler utilizes advanced OCR technology to immediately recognize patient demographics and quickly get accurate information into your patients charts. Enhance your operational efficiency and improve patient satisfaction with faster and more reliable healthcare document processing. Discover how InteleFiler can transform your practice today.
Inside the
InteleFiler App
InteleFiler optimizes your healthcare document management system by associating demographic data with patient records and determining open orders based on predefined rules. The EHR communicates document types and rules back to InteleFiler, enabling it to update order statuses, make entries, and notify providers. The application fits seamlessly into your clinical workflow, analyzing, indexing, and organizing patient documents. InteleFiler applies workflow rules, verifies document accuracy, and automates filing and tasking, ensuring patient charts are updated and providers are notified of open orders efficiently.
BENEFITS
Get important information into your patients chart faster.
Just scan or send faxes, documents, and data to InteleFiler.
Reduce missing critical patient data and misfiling caused by manual filing errors.
Applies indexing rules to place documents and faxes into your patient’s chart. Automate scanning, indexing, tasking and the closing of orders.
Reduce click-count required to index a document from 30-35 clicks down to 5 or less.
What Our Customers Are Saying About Us
“An integral component of managing our centralized scanning department was to find a technology partner and solution that could automate our high-volume, labor-intensive document filing system.
InteleFiler quickly and accurately automated our scanning, indexing, order-tasking, and order reconciliation processes. Our volume of documents has increased ten-fold from 150K to 1.5MM per year in the past 4-5 years, and we haven’t missed a beat. Our process continues to improve, and our caregivers are very happy with the results.”
“Before EHR Barcode Reader, we consistently struggled to keep up with the seasonal rush to administer flu vaccines with challenging manual methods. The constant push led to staff fatigue and inefficiencies. We needed technology and a revised vaccine workflow to enable our flu clinic to run more effectively and improve care delivery.
Since installing EHR Barcode Reader, we’ve realized a noticeable time-savings in our flu clinic. Data entry errors have decreased significantly, and staff satisfaction has increased. Most importantly, the changes have resulted in patients receiving better care and an improved care delivery experience.“
“We were at a point in time where our IT staff shortfall and tight local labor market had the potential to disrupt our ability to manage mission critical daily operations.
After bringing in skilled and experienced Keena IT consultants to support our department, we not only were able to effectively maintain essential IT systems but also implement new quality and efficiency enabling applications and programs.
The result was an increase in staff satisfaction and overall increase in our clinical operations and improvement in care delivery.”
“We knew Keena Healthcare Technology had successfully done claims analysis before and felt they could seamlessly integrate with our team to get this project done quickly and accurately. They provide a safe set of hands when it doesn’t make sense to hire extra full-time resources for a short-term project.”
“If I was talking to a peer or friend calling for a reference, I would share with them that one of the biggest strengths of Keena Healthcare Technology is that they listen to us as a client and are willing to adapt to our needs. They are a smaller organization, and that is a positive thing because we can get a hold of people and talk to them directly. We can have a true partnership and get the same people over and over again. The firm doesn’t have a high turnover rate, and that is unheard of in our day and age.”
FEATURES
EHR Interoperability
InteleFiler is a vendor agnostic solution that works with your EHR of choice, enhancing productivity by quickly and accurately filing patient documents using OCR technology for efficient document scanning and EHR population, saving significant staff hours and speeding up document processing.
Keena creates custom templates tailored to your document types that are scalable to any organization size, ensuring a precise solution fit for your needs.
InteleFiler Insights
Case Studies
Leveraging Automation to Streamline Document and Order Management Processes
InteleFiler helped Intermountain Health Network automate the manual tasks of scanning, indexing, tasking and closing orders.
Benefits
- Reduced document indexing time.
- Significantly improved timely access to clinical and administrative documents.
- Eliminated extra time required to find critical patient care documentation.
Sales Sheets
Automate document input and eliminate unfiled EHR documents
Clinical Optimization 2024 Best in
Klas Report
FAQ’s
Keena InteleFiler can automatically import faxes into your EHR, whether they’re from a shared network drive, an interface, or scanned from paper. This streamlines document management by integrating faxes directly into patient records.
Keena InteleFiler lets users prioritize inbound electronic faxes through customizable Profiles and the InteleFiler WorkQueue, streamlining workflow and ensuring high-priority documents are processed first.
Keena InteleFiler uses OCR technology to extract data from faxes and automatically file it into your EHR, streamlining document management and data entry.
To send a HIPAA-compliant fax, use a secure, encrypted fax solution, which ensures that patient information is protected throughout transmission and integrates safely with your healthcare IT systems.
While Keena InteleFiler primarily picks up faxes and imports them directly into the software for filing into patient charts via the workqueue, it can also convert faxes to email as needed.