Keena Insights


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Featured Insights


THE KEENA MIGRATION JOURNAL

Read our four part mini-series focused on the art of migrating from one EHR to another.
Learn about common pitfalls, data planning, and our recommended solutions for a successful migration.

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Whitepapers


BARCODE READER

COVID-19 Vaccination Management

A practical road map to guide healthcare providers to implement a successful COVID-19 vaccination program.

CONVERSION AND ARCHIVAL

Migrating to Epic?

We asked Keena’s conversion experts to compile advice and tips from experience with 50+ Epic Conversion & Archival Projects to help you prepare for your conversion project.

CONVERSION AND ARCHIVAL

8 Steps to a Successful EHR Conversion

An EHR conversion is a challenging project that can be successfully completed by following a systematic process. These 8 steps will give you a good start in ensuring your probability of success.

DATA MANAGEMENT AND ANALYTICS

Master Data Management

A Master Data Management solution allows a healthcare enterprise to standardize and pool critical data into a single database.

DATA MANAGEMENT AND ANALYTICS

How You’re Leaving Money on the Table and What to Do About It

A smart and assertive automation plan can reduce the financial burden of administration in your business and allow employees to focus on value-add areas.

INTEROPERABILITY

Why We Decided to Invest in a FHIR Response Plan

We’ve taken a hard look at FHIR and realized that it is at least 2-3 years away from being useful. FHIR Ops takes the best parts of the FHIR spec, and implements a data access redundancy strategy based on current options for a specific EMR.

PATIENT ENGAGEMENT

Patient as a Consumer in the Value-Based Care Era

The era of the healthcare consumer is here and patients will want to be informed and in control of their care.

POPULATION HEALTH

Population Health Management: The Essentials

The proactive use of strategies, measures, and tools to improve the health outcomes of a given patient population.

Case Studies


ADVISORY SERVICES

Staff Augmentation & Advisory Services

Hutchinson Clinic turned to Keena's consultants to supplement their staff shortfall and keep important IT projects moving forward.

Benefits

  • Optimization of TWEHR/PM systems.
  • Consistent, up-to-date training on all core IT systems.
  • Creation of custom operational/quality reports.

BARCODE READER

Managing a Busy COVID-19 Vaccine Clinic

Limited by their existing manual data entry methods, a Southeast US Regional Hospital turned to Keena and EHR Barcode Reader to automate the administration of vaccines within their NextGen EHR.

Benefits

  • Dramatically increased speed and accuracy of vaccine delivery.
  • Increased staff productivity while reducing fatigue.
  • Drug inventory automation led to time-savings and zero drug waste.

BARCODE READER

Streamlining Workflow with EHR Barcode Reader

The Jackson Clinic implemented Keena’s EHR Barcode Reader to streamline their immunization and medication administration process within Altera TouchWorks EHR.

Benefits

  • Fewer data entry errors resulting in increased patient safety.
  • Enabled significant improvements in immunization output for providers and staff.
  • Improved workflow and more facetime with clinicians.

BARCODE READER

Streamlined Vaccinations and Meds Administration

Mankato Clinic turned to Keena's EHR Barcode Reader to streamline the ordering, recording and tracking process for vaccinations and med administration within Altera TouchWorks.

Benefits

  • Automatic defaults for manufacturer, dose and VIS dates.
  • Workflow enhancements such as reduced click counts & standard drug data defaults.
  • Less time for the patient in the clinic.

CHART2PDF

Managing Release of Records Requests

Keena's Chart2PDF reduced the amount of bottleneck workflows and allowed Primary Care Partners to work effectively with a planned medical records workflow reorganization to address their growing needs.

Benefits

  • Advanced patient searching significantly reduced the time required for individual patient and MD release of records needs.
  • Provider involvement in Medicare and/or legal chart auditing tasks was dramatically reduced.

CHART2PDF

Chart2PDF Implementation Project

Murfreesboro Medical Clinic implemented Chart2PDF to simplify their chart copying process for: legal and insurance audits, social security requests, patient and MD transfers.

Benefits

  • Data security improved as PMI was more securely protected.
  • Time to manage chart pulls, copies and distribution cut in half.
  • Convenient and simple process.

CLINICAL AUTOMATION

A Complex CPTII Coding Automation Solution

Keena created a custom data solution for The Jackson Clinic to link CPTII codes to visit charges automatically.

Benefits

  • Improved quality reporting and reimbursement levels.
  • Significant reduction in CPTII coding submission errors.
  • Consistent incremental improvements in patient care.

CLINICAL AUTOMATION

A Custom Clinical Dashboard

Keena created a versatile patient care dashboard that could provide instant access to needed patient data.

Benefits

  • Significant time savings and efficiency have been dramatically improved.
  • Instant access to actionable program enrollment data directly from the TWEHR patient worklist tab.
  • User-friendly and versatile design has enabled the organization to leverage the tool beyond its original purpose.

CLINICAL AUTOMATION

CPTII Coding Requirements Drive Workflow Changes

Murfeesboro Medical Clinical collaborated with Keena to create a CPTII coding tool to automate manual coding attestation processes

Benefits

  • MMC saw an immediate and significant decrease in the time required to accurately submit CPTII codes for all 10 metrics.
  • Both CPTII coding and provider staff were freed up to focus on more product and efficient activities.

CLINICAL AUTOMATION

CPTII Coding Automation Solution

Gessler Clinic collaborated with Keena to create an automated CPTII coding solution, reducing billing staff BP/BMI coding labor and allowing them to refocus their time on more productive activities.

Benefits

  • Managed a significant increase in BP/BMI metrics.
  • Errant and omitted CPTII coding metrics were significantly decreased.
  • Insurers/CMS scores and reimbursement levels improved and were maintained at consistently high levels.

CONVERSION AND ARCHIVAL

Epic Migration with ConnectR-to-QIE

Keena quickly migrated a sunsetted legacy Interface Engine to QIE, keeping mission-critical interfaces operating during a migration to Epic EHR.

Benefits

  • Streamlined day-to-day administration of interfaces and stabilized IT support needs.
  • Enhanced and timely access to patient data for the entire organization.
  • Improved quality of care and a better care delivery experience for patients.

CONVERSION AND ARCHIVAL

A Mission-Critical Data Migration and Archival Project

Keena’s consultants worked closely with OrthoCarolina’s IT staff to facilitate a smooth transition to Epic.

Benefits

  • Detailed reporting capabilities from any clinical or financial data set in KeenaArchive.
  • Easy access to flexible, detailed clinical and reporting capabilities.
  • Improved quality of care and a better healthcare experience for patients.

DATA MANAGEMENT AND ANALYTICS

Shared Savings Success: A Model For Teamwork

Advocate Physician Partners worked with Keena to design a system to successfully evaluate and manage the ACO's shared savings program results through a financial claims and eligibility database.

Benefits

  • Advocate has consistently been ranked in the top 3 of ACO’s. Reported savings in 2021 of $79.6 million.
  • Enabled effective tracking of both financial trends and member-provider attribution.
  • Data automation saved APP and its staff hundreds of labor hours.

DATA MANAGEMENT AND ANALYTICS

Increasing Analytical Capabilities for Utilization Management

Keena built a SQL Server Analysis Cube that enabled Northwestern Medicine Physician Partners to gain deeper insights from their data.

Benefits

  • Enabled analysis of ER usage and identified opportunities to reroute “frequent fliers” back to primary care and urgent care facilities.
  • Ability to track patients with chronic care conditions to help them stay connected to services.
  • Identified payer data issues.

INTELEFILER

Leveraging Automation to Streamline Document and Order Management Processes

InteleFiler helped Intermountain Health Network automate the manual tasks of scanning, indexing, tasking and closing orders.

Benefits

  • Reduced document indexing time.
  • Significantly improved timely access to clinical and administrative documents.
  • Eliminated extra time required to find critical patient care documentation.

INTERFACES AND INTEROPERABILITY

Migration from Legacy Interface Engine

When the Jackson Clinic was faced with moving from their EHR vendor, Keena's QIE helped them to migrate and have seamless access into their entire interface network.

Benefits

  • Streamlined custom SQL reporting process.
  • Reduced interface error management time and resources.
  • More consistent access to accurate patient data from all critical system sources.

INTERFACES AND INTEROPERABILITY

Migrating from ConnectR to QIE

QIE facilitates easy access and visibility to all clinical information systems with the added ability to leverage SQL queries and custom reporting.

Benefits

  • Reduced time and cost to add new interfaces.
  • Supported access to the latest clinical application technologies.
  • Easy access and visibility to all clinical information systems.

KeenaArchive

Complex KeenaArchive Migration Project

Mount Nittany Health chose Keena's KeenaArchive to aid in a successful migration of their EHR/PM Systems and data to a new platform.

Benefits

  • Streamlined a multiple system sign-in process to a single, secure sign-on.
  • Improved workflow and streamlined care delivery.
  • Improved quality of care and a better healthcare experience for patients.

KeenaArchive

A Complex EHR Migration Project

Keena introduced Mission Cancer + Blood to KeenaArchive to have their critical clinical and demographic data preserved and archived for easy access.

Benefits

  • Due to the effective implementation, the EHR migration project was streamlined for everyone involved.
  • Opportunity for clinicians to access patient data quickly and efficiently.
  • Caregivers quickly had cancer history and treatment regimens at their fingertips.

KeenaArchive

Emergency Disaster Recovery

After suffering a catastrophic cyber-attack, the Hutchinson Clinic turned to Keena's KeenaArchive to fully rebuild their clinical database and transition to a new EHR system.

Benefits

  • Easy access to a complete set of previously corrupted discreet level patient data within 4-6 weeks.
  • Regain access to all their patients’ clinical records.
  • Patients were able to move more efficiently and effectively through the OMG healthcare delivery process.

PATIENT ENGAGEMENT

QIS Inform

Identify care gaps and actively engage patients to close those gaps and improve care.

Benefits

  • Capture and analyze clinical and claims data.
  • Combined analysis and reporting capabilities with an actionable point-of-care functionality.
  • Quickly able to generate important care gap reports.

Sales Sheets


BARCODE READER ALTERA

Altera: Quickly scan medication & immunization patient data

BARCODE READER NEXTGEN

NextGen: Quickly scan medication & immunization patient data for improved EHR workflow

CHART2PDF

Quickly Release As Many Records As You Need

CONVERSION AND ARCHIVAL

EHR Conversions

INTELEFILER

Automate document input and eliminate unfiled EHR documents

INTERFACES AND INTEROPERABILITY

Implement True Healthcare Interoperability

KeenaArchive

Interoperability for Healthcare Archives

Brochures


Simplify, Optimize, Analyze & Resolve

Learn how to best leverage Keena as your health information technology partner.

Advisory Services

Insight into your data management, workflow and efficiency challenges.