The KeenaArchive Suite
The go-to archival solutions for retaining and using patient records in a discrete, accessible, and searchable application.
A Vendor-Agnostic Healthcare Data Suite with Intuitive Dashboards for Full Access to all Archived Patient Data
Platform Agnostic Central Database
Integrates With Most EHR/PM Systems
Intuitive Clinical and Financial Dashboards
Fully Protected Remote KeenaArchive Database Backup
Extensive IT Infrastructure and Continuity Framework
Take archived clinical and financial records out of cold storage and make them fully accessible to your practitioners and staff. KeenaArchive integrates into existing systems, so staff can use a single sign-on to search, filter, organize and interact with all of your archived clinical and financial information. Pull up patient history from your old EHR or invoice directly from legacy financials that were not migrated into your current System. This innovative archival solution will immediately improve your practice workflow. It’s like having a mini EHR or PM attached to your archived data, without the hassle or expense of maintaining legacy systems.
KeenaArchive Clinical
Archive clinical data from one or multiple EHR systems into a single data warehouse. The KeenaArchive database provides storage, display, and reporting capabilities for discrete data such as population health, meaningful use, compliance and MSSP reporting. Easily search and retrieve archived documents for reference, compliance, and release of records. Configured as a stand-alone application or linked to your clinical systems, KeenaArchive features an intuitive dashboard with instant access to archived patient records. Patient name, medical record number (MRN) and data source location which are always visible at the top of your screen. Selecting a patient record returns preview panels with results, vitals, meds, and allergies as well as related documents. Users can click into each preview panel to get more detail, print, or merge information into a PDF.
Comprehensive Reports
Compiles patient reports with any type of data from multiple EHR systems. Generate custom reports from different providers and systems.
Intuitive User Interface
Simplicity and healthcare workflow were top priorities when the KeenaArchive Clinical Dashboard was designed.
Problem Area Screens
This helpful feature highlight problem areas and is consistent throughout the application with common fields including Name, Date and Annotations.
Advanced Search
This feature presents all results in a pop-up dialogue box. Simply click on search result to access detail screens to see the associated values. It will take you into all results and your search still applies across the board.
Sidebar Navigation
This innovative workflow feature allows users to quickly access different fields and information areas without returning to the home screen to start your search over.
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Chief Executive Officer, Mission Cancer + Blood
KeenaArchive Financial
KeenaArchive Financial accepts patient data from your old PM or financial system and stores it in a vendor-agnostic data warehouse. Using the KeenaArchive Financial Dashboard, patient billing information is readily available to your back-office staff ensuring that your medical office can continue to bill patients from your previous system without having to maintain and pay for legacy PM systems. FinancialArchive is an easy way to store critical patient financial data while remaining compliant with HIPAA, HITECH and other regulations.
Comprehensive Account Display
View multiple accounts with details including balances and owners.
Dynamic Patient Search
The advanced search function allows users to search by common fields including name, date of birth, MRN account number and UCRN.
User Role Management
Administrators can control the view any user has into your financial data, allowing full or partial access to patient information.
Master Patient Record
All accounts within KeenaArchive Financial is associated with a Master Patient Record or Enterprise Account. Each associated account is listed out as a child account of the Master Patient Record or Enterprise Account and can be expanded to see more detail.
Sidebar Navigation
A full range of options including account notes, insurance, patient charges and payments are available in the sidebar navigation to improve your workflow and user experience.
Go Beyond EHR Conversions
“
Knowing what the organization and providers had gone through for the past few weeks thinking that they may never see that historic data again, I was so thankful to have worked with a partner like Keena to help quickly manage our cyber crisis.”
Chief Executive Officer, Olean Medical Group, LLP
Leverage KeenaArchive Capabilities for:
Improve the performance of your long-standing EHR platform that is compromised due to the sheer volume of historical data
Ensuring your critical HIT systems are always available and secure against the growing threat of cyber attacks and natural disasters
Mergers/Acquisitions
Provide a safe, reliable and consistent platform for efficient data transitions to a common EHR platform for growing organizations
Whitepapers
CONVERSION AND ARCHIVAL
Migrating to Epic?
We asked Keena’s conversion experts to compile advice and tips from experience with 50+ Epic Conversion & Archival Projects to help you prepare for your conversion project.
CONVERSION AND ARCHIVAL
8 Steps to a Successful EHR Conversion
An EHR conversion is a challenging project that can be successfully completed by following a systematic process. These 8 steps will give you a good start in ensuring your probability of success.
Case Studies
CONVERSION AND ARCHIVAL
A Mission-Critical Data Migration and Archival Project
Keena’s consultants worked closely with OrthoCarolina’s IT staff to facilitate a smooth transition to Epic.
Benefits
- Detailed reporting capabilities from any clinical or financial data set in KeenaArchive.
- Easy access to flexible, detailed clinical and reporting capabilities.
- Improved quality of care and a better healthcare experience for patients.
KeenaArchive
Emergency Disaster Recovery
After suffering a catastrophic cyber-attack, the Hutchinson Clinic turned to Keena's KeenaArchive to fully rebuild their clinical database and transition to a new EHR system.
Benefits
- Easy access to a complete set of previously corrupted discreet level patient data within 4-6 weeks.
- Regain access to all their patients’ clinical records.
- Patients were able to move more efficiently and effectively through the OMG healthcare delivery process.
KeenaArchive
A Complex EHR Migration Project
Keena introduced Mission Cancer + Blood to KeenaArchive to have their critical clinical and demographic data preserved and archived for easy access.
Benefits
- Due to the effective implementation, the EHR migration project was streamlined for everyone involved.
- Opportunity for clinicians to access patient data quickly and efficiently.
- Caregivers quickly had cancer history and treatment regimens at their fingertips.
KeenaArchive
Complex KeenaArchive Migration Project
Mount Nittany Health chose Keena's KeenaArchive to aid in a successful migration of their EHR/PM Systems and data to a new platform.
Benefits
- Streamlined a multiple system sign-in process to a single, secure sign-on.
- Improved workflow and streamlined care delivery.
- Improved quality of care and a better healthcare experience for patients.
Sales Sheets
FAQ’s
Healthcare data archiving is the secure, long-term storage of patient records and clinical data, ensuring compliance with HIPAA regulations. It’s crucial for maintaining data accessibility, reducing storage costs, and preserving historical patient information for audits, legal purposes, and continuity of care.
A healthcare data archival project enhances data security and compliance by ensuring long-term storage of patient records in a HIPAA-compliant, encrypted environment. It reduces storage costs by moving inactive data to cost-effective solutions while improving accessibility for audits, legal purposes, and patient care. Archiving also minimizes system clutter, optimizing the performance of active EHR systems and streamlining workflows for healthcare providers.
Medical records that can be archived and converted include patient charts, lab results, imaging files, billing records, prescriptions, and clinical notes. Healthcare organizations can convert both paper-based records and digital files from legacy systems into modern, interoperable formats within a data Archival platform that is compatible with electronic health records (EHR) systems. This ensures data accessibility, compliance with regulations, and improved workflow efficiency.
Best practices for healthcare data archival projects include ensuring compliance with HIPAA regulations by using secure, encrypted storage solutions and setting clear data retention policies. Implementing robust data classification and indexing for easy retrieval, conducting regular audits to maintain data integrity, and using cloud-based or hybrid storage systems for scalability are also key. Engaging experienced vendors for seamless data migration and maintaining secure backups are essential for long-term success in healthcare data archival.
Outsourcing healthcare data archiving and conversion provides several benefits, including enhanced security and HIPAA compliance, as expert providers ensure that sensitive patient information is safely stored and transferred. It also reduces the workload on internal IT teams, minimizes errors during data migration, and enables quicker transitions to modern EHR systems. Additionally, outsourcing improves data accessibility, streamlines workflows, and helps healthcare organizations focus on patient care instead of data management.
