EHR Conversions AND Archival
Data Management Solutions
for your PM & EHR.
Practices | Ambulatory Clinics | HIE Networks | Hospitals & Health Systems
We are data migration experts. Our team has extensive experience with extracting and converting data between the leading EHR and PM systems on the market. Over time, through innovation, rigorous quality control and automation, we have perfected our processes to ensure the safe and accurate transfer of data. If you are shifting to a new EHR, let us perform a high-quality conversion that will shorten your timeline, reduce conversion costs and quickly bring your new system online.
THE KEENA MIGRATION JOURNAL
Read our four part mini-series focused on the art of migrating from one EHR to another.
Learn about common pitfalls, data planning, and our recommended solutions for a successful migration.
An End-To-End Data Management Solution
Solving many challenges as practices migrate or consolidate systems
Master Patient Index
Eliminate duplicate patient records across all EHR & PM Systems.
Data Migration Services
Convert and migrate EHR and PM data into your new system.
Archival Records
Archive and access legacy patient clinical and financial records.
Records Release
Quick and easy output and release of patient records.
A Sample of the Systems We Work With
- Abraxas
- Advanced Data Systems
- Allscripts Practice Management
- Allscripts Professional EHR
- Altera TouchWorks
- Amazing Charts
- Athena
- Care360
- CareGiver
- Cerner
- Chart Logic
- ChartWare
- CureMD
- eClinicalWorks (eCW)
- eMD’s
- EPIC
- Greenway Intergy
- Greenway Prime Suite
- Health McKesson
- Medent
- MediNotes
- MedPlexus
- Meditech
- Meridian
- MicroMD
- Mosaic
- Mysis EHR
- Mysis Vision
- NextGen
- Paragon
- PenChart
- Practice Partners
- Practice Studio
- SOAP Notes
- SRS
- STI ChartMaker
Archival Solutions
It may not be practical or possible to convert all the relevant clinical and financial data from your old systems to your new. Yet it’s crucial for patient care, collections and legal reasons that you “leave no data behind.” KeenaArchive provides easy access to a full view of all archived clinical and financial data from your old systems. There’s no need to keep your legacy EHR or PM systems running, along with the maintenance and licensing headaches that go along with that. KeenaArchive can be configured to operate as a module inside most leading EHR and PM systems, avoiding the need for clinicians and back office staff to log into multiple systems to see historic patient information.
Conversion & Archival Insights
Whitepapers
CONVERSION AND ARCHIVAL
Migrating to Epic?
We asked Keena’s conversion experts to compile advice and tips from experience with 50+ Epic Conversion & Archival Projects to help you prepare for your conversion project.
CONVERSION AND ARCHIVAL
8 Steps to a Successful EHR Conversion
An EHR conversion is a challenging project that can be successfully completed by following a systematic process. These 8 steps will give you a good start in ensuring your probability of success.
Case Studies
CONVERSION AND ARCHIVAL
Epic Migration with ConnectR-to-QIE
Keena quickly migrated a sunsetted legacy Interface Engine to QIE, keeping mission-critical interfaces operating during a migration to Epic EHR.
Benefits
- Streamlined day-to-day administration of interfaces and stabilized IT support needs.
- Enhanced and timely access to patient data for the entire organization.
- Improved quality of care and a better care delivery experience for patients.
CONVERSION AND ARCHIVAL
A Mission-Critical Data Migration and Archival Project
Keena’s consultants worked closely with OrthoCarolina’s IT staff to facilitate a smooth transition to Epic.
Benefits
- Detailed reporting capabilities from any clinical or financial data set in KeenaArchive.
- Easy access to flexible, detailed clinical and reporting capabilities.
- Improved quality of care and a better healthcare experience for patients.
KeenaArchive
Emergency Disaster Recovery
After suffering a catastrophic cyber-attack, the Hutchinson Clinic turned to Keena's KeenaArchive to fully rebuild their clinical database and transition to a new EHR system.
Benefits
- Easy access to a complete set of previously corrupted discreet level patient data within 4-6 weeks.
- Regain access to all their patients’ clinical records.
- Patients were able to move more efficiently and effectively through the OMG healthcare delivery process.
KeenaArchive
A Complex EHR Migration Project
Keena introduced Mission Cancer + Blood to KeenaArchive to have their critical clinical and demographic data preserved and archived for easy access.
Benefits
- Due to the effective implementation, the EHR migration project was streamlined for everyone involved.
- Opportunity for clinicians to access patient data quickly and efficiently.
- Caregivers quickly had cancer history and treatment regimens at their fingertips.
KeenaArchive
Complex KeenaArchive Migration Project
Mount Nittany Health chose Keena's KeenaArchive to aid in a successful migration of their EHR/PM Systems and data to a new platform.
Benefits
- Streamlined a multiple system sign-in process to a single, secure sign-on.
- Improved workflow and streamlined care delivery.
- Improved quality of care and a better healthcare experience for patients.
Sales Sheets
FAQ’s
An EMR is the digital version of a patient’s chart and contains the medical and treatment history of the patient within a practice. It is primarily used by providers for diagnosis and treatment. EMR’s are designed to be used within a single practice or clinic and not designed to share information outside the practice.
An EHR is a more comprehensive system that contains patient information from multiple doctors and is a more longitudinal view of a patient’s care. EHR’s are designed to share information with other healthcare organizations and providers, like other clinics, laboratories, imaging facilities, pharmacies, and specialists.
EHR data migration involves transferring data from one system to another, while data conversion focuses on transforming data into a compatible format for the new system. Migrating EHR data requires comprehensive planning, including extracting data from the legacy system, transforming it, and loading it into the new platform. Data conversion, a critical part of migration that involves changing the structure, format to ensure compatibility with the new EHR system. Successful data migration and conversion projects are essential for maintaining data integrity and seamless transitions between healthcare IT systems.
Transferring data from one Electronic Health Record (EHR) system to another is complex and requires meticulous planning to make sure the data remains complete, accurate and secure. The process usually involves multiple steps, including a preparation phase, mapping, conversion and validation of the data within the new EHR. It is often advised to consult with healthcare data experts who specialize in data migration to ensure the transition goes smoothly.
EHR Conversion is the process of moving patient and health data from one EHR system to another or from paper records into an EHR system. This process involves more than just transferring data elements, it also includes transforming the data into a usable format for the new system, ensuring that all important information is accurately and securely carried over into the new system. The primary aim is to enhance clinical operations, improve patient care and meet evolving regulatory requirements.
Best practices for healthcare data conversion projects include ensuring data integrity and accuracy by thoroughly mapping and validating data before conversion. It’s essential to use secure, HIPAA-compliant tools to protect sensitive patient information during the process. Testing converted data in the target system, performing quality checks, and working with experienced vendors are crucial to minimize errors and downtime. Proper documentation and staff training ensure a smooth transition and ongoing data management efficiency.
